Overview

We are looking for an Executive Assistant/Administrative Manager to run the daily administrative + sales operations of the company, as well as assist the owner.

This position needs to be filled quickly and we will be accepting applications and making a decision in the very near future.

What does the day to day look like?

What does the day to day look like?

  • After training, 98% of this position will be work remote
  • Flexible schedule, some evening and weekend check ins or email responses
  • Answering the phone, and handling customer requests
  • Schedule and plan meetings and appointments
  • Create and update estimates and invoices
  • Work through city permitting process for clients
  • Recruit construction teams, vet and onboard them and manage existing contractors

How do you know if this is for you?

  • You're a motivated learner and self-starter
  • You love customer service and engaging with customers throughout the project
  • You are detail oriented and always looking for a way to make things better
  • You are looking for a self-managed position with flexible work from home
  • You thrive in a fast paced environment
  • You have excellent written and verbal communication skills
  • You are looking for a job where you can make a huge difference to a small company and be rewarded for going above and beyond
  • You have experience with basic office programs such as Google Sheets, Gmail, Google Drive, etc.

Preference goes to those who:

  • Have experience in an office relating to construction
  • Have experience as an executive assistant
  • Have experience with CRM software
  • Have your own computer, printer and work resources
  • Have a can-do attitude
  • Are able to asses a situation and take initiative in a moment's notice. Problem-solving is your jam!

Compensation

Starting base pay $32,000 - $40,000 commensurate with experience
+ a significant bonus structure based on sales, company growth, and successful completion of projects

What we provide

  • Built systems to help manage lead flow and follow up
  • Established CRM database and system
  • Training directly with outgoing administrative manager

Location

For training purposes, some in person office hours will be required (masks required until further notice). Once training is completed, position is 98% remote

Real Talk

We are going to invest a significant amount of time and effort in training you and we are looking for someone who wants to help take this company to the next level. If you're only looking for a temporary position or summer job, this is not a good fit for SSC.

We have had major year over year growth over the last 3 years and expect this trend to continue. We are looking for someone with a strong head on their shoulders who can help hone and improve our systems to make sure that we are scaling through the projected growth and in turn, be rewarded through our bonus structure and family-like environment.

You will need to be able to think quickly on your feet, take direction, take fantastic notes and be able to manage a lot of moving pieces at the same time. You need to be able to receive disorganized information and transform it into actionable items that can be completed. To a large extent, you will be the heart and ticking clock of the company. You'll provide support and organization to the owner who juggles multiple construction projects and bids at the same time and you will need to provide focus and direction to make sure that nothing is missed and he is where he needs to be.

We see this position growing into a team and managing an assistant and guiding the company into the next stage of growth is part of the career path.

How to apply

If this sounds like a good fit, please apply through the following instructions:

Email cassie@safespaceconstruction.com : Your subject line should have your name and "Executive Assistant" so for example - Jane Doe - Executive Assistant
please include a cover letter showing your knowledge of our company and of the industry; explain why you would be a good fit
please attach your resume.